Why do the data security and the student privacy important in an educational institution based environment and what is the role of a school ERP software in ensuring the same?
We are living in the era where technology immensely involves in the progress of humanity as it takes care from the daily routine of a human in conducting a million dollar business in an Industry.
The technological advancements of nowadays let all the people do all their massive tasks at their comfort level and it made many things possible which were not even imagined before.
Though the scientific advancements bring numerous fruitful benefits to the mankind, it does have its own detrimental side too and the data piracy is the one among them.
As proving the saying of diamond cut diamond, the technology itself has given so many solutions to counter such adverse activities. Protecting the data is the must needed one as it ensures the credibility of any technology platform.
The school management software is a software-based school administrative platform and it has been the trend of using the same when it comes to managing school-related administrative works using the school ERP platform. Since so many personal data of the users(students, parents, teachers and the school administrator) are getting stored in the ERP system, it is the responsibility of the service provider to ensure the data security of the users.
Benefits of a Cloud Based School Management Software
The best online school management software system must come up with a few important countermeasure features to protect the system from the data piracy. Those are,
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Cloud-based software system
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Unique login credentials for each user
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Renewing credentials when malpractice occurs
Cloud-Based Software System:
A cloud-based school management software system could ensure a data privacy and data confidentiality only when it is being implemented with the proper countermeasures.
First of all, a cloud-based storage system is much better and efficient than a localised server-based storage system because the probability of data breaching is very very less in a cloud-based storage system since it is inbuilt with the high-end security features such as strong firewall system, etc.
Unique Login Credentials for Each User:
The best school management software system provides an each and every users with the individual login credentials(username/password) so that the users can access and manage their respective data at any time and from anywhere in the world.
The system restricts one user from exploring or accessing the data of another in order to protect and ensure the privacy of an each and every users( student, parents, and teachers). The best school management software system also comes up with few other add-on features like acknowledging the users by sending an OTP when they login their respective portal so that a user can easily find out if any accessing activity happens from an illegal entity.
Regenerating the Credentials when Malpractice Occurs:
The credentials of the users can be regenerated unlimited times by the system at times when any malpractices happen.
The admin or the super admin of an educational institution can freeze the affected user’s account until he generates the new credentials for the user and he can distribute the same to the respective user confidentially through the reliable mean of communication which the system itself provides in order to protect and ensure the data privacy of any user.
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