Managing a school or college administration is like managing multiple entities in a single place. The hostel is one of the very important entities in a school or college based environment as there are complex and big processes involve behind running and managing a hostel successfully.
The traditional way of managing a hostel is complicated, less accurate and time-consuming since there are many detrimental factors such as paper-based administrative system, basic or semi-computerized system etc., involve.
UC-School ERP as a Hostel Management Software
We have come up with our own product ‘UC-School’ as an ultimate solution for managing the hostel in a most efficient way. The UC-School automates an each and every administrative progress of hostel from enrolling students into a hostel to managing the food menu of an each and every student, etc.
This article explains the benefit of installing the UC-School software in a school or college based environment.
1. Managing the Entire Hostel Administration
The administrator using the UC-School software can efficiently manage an entire hostel irrespective of the number of buildings it has. The admin can categorize different buildings with different names and can manage the same accordingly. The UC-School has been configured in such a way that the administrator can predefine the number of blocks in a building as it will help the admin while admitting the mass number of students with their respective blocks as well as the rooms.
2. Managing the Mess
The UC-School, the best school management software helps the administrator to prepare a better food menu and to manage the same very efficiently. Using the software, the admin can make a dynamic food menu with the different variety of foods and can add the students with their respective food choice. The hostel students can easily see their respective daily food menu using the mobile app facility that the UC-School provides and they can change the food preference at any time they want using the mobile app.
3. Managing the Rooms
Managing the hostel rooms using the UC-School is the most easier and most effective. The students can send a request to the hostel admin for joining the hostel through their respective portal so that the admin can allot a room for the students in the hostel after checking the availability of the rooms using the software system.
The admin also can shift a student from one room to another using the UC-School software system and once the admin shift a student to another room or vacate him/her from the hostel, the information will be carry forwarded to the respective users through SMS, E-Mail and through the live notification on the mobile app. The admin can also search for knowing the number of vacant beds in each room using the UC-School and can assign the beds for the students accordingly.
4. Managing the Fees
The UC-School is being considered as the best hostel management software since the admin can assign different tariff for the different food menu and can collect the mess fee and the hostel fee from the students accordingly using the software system.
The software automatically shows the list of students who have not been paid their respective hostel and mess fee on time on the due-list field so that the admin can easily track them fee defaulters and can collect the fee from them. The dynamic financial report regarding the hostel fee can be generated using the software system and it can very useful for knowing the incomes and expenses of the entire hostel management.
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